This Policy applies as between you, the User of the Resound Male Voices websites and Resound Male Voices the owner and provider of website services. This Policy applies to our use of any and all Data collected by us in relation to your use of this Website and our online donation service.
1. Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
"Data" means collectively all information that you submit to Resound Male Voices via the Websites. This definition shall, where applicable, incorporate the definitions provided in the Data Protection Act 1998; "Resound Male Voices" or "Resound" means Resound Male Voices of 4 Powis Square, Brighton, United Kingdom. "User" means any third party that accesses the Websites; and "these websites" or "this website" means the website that you are currently using (http://www.resoundmalevoices.co.uk/) and any sub-domains of this site (e.g. members area, donations page, public shop and members area shop) unless expressly excluded by their own terms and conditions.
2. Scope of this Policy
This Policy applies only to the actions of Resound Male Voices and Users with respect to this Website. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.
3. Data Collected
Without limitation, any of the following Data may be collected by these Websites from time to time:
3.1 name; 3.2 date of birth (members only); 3.3 gender; 3.4 skills that may be of use to the Chorus (members only); 3.5 contact information such as postal and email addresses and telephone numbers; 3.6 demographic information such as post code and ethnicity (members only); 3.7 financial information such as credit / debit card numbers; 3.8 purchases and invoices; 3.9 payment record (members only); 3.10 information about members activity within the Chorus such as attendance, song readiness, sign-ups and other such information (members only). 3.11 IP address (automatically collected in website statistics); 3.12 web browser type and version (automatically collected in website statistics); 3.13 operating system (automatically collected in website statistics); 3.14 a list of URLs starting with a referring site, your activity on this Website, and the site you exit to (automatically collected in website statistics)
4. Our Use of Data
4.1 Any personal Data you submit will be retained by Resound Male Voices for as long as needed in accordance with the Data Protection Act 1988 provisions. 4.2 Unless we are obliged or permitted by law to do so, and subject to Clause 5, your Data will not be disclosed to third parties other than that which you provide to the third parties who provide our payment processing facilities (XXXXXXX), and shop facilities (Shopify), and Data which is accessible to the Support team of the company who provide our members area facilities (Groupanizer) and the company that provides our online donation facility (Smart Host Services). 4.3 All personal Data is stored securely in accordance with the principles of the Data Protection Act 1998. 4.4 Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons: 4.4.1 internal record keeping; 4.4.2 fulfilment of our obligations to you; 4.4.3 compliance with legal requirements; 4.4.4 transmission of messages to members by email, text and phone relating to activities to which
the members are participating or may wish to participate in; 4.4.5 transmission of newsletters and fundraising information relating to the Resound Male Voices activities.
5. Third Party Websites and Services
5.1 Resound Male Voices may, from time to time, employ the services of other parties for dealing with matters that may include, but are not limited to, payment processing and donations, delivery of purchased items, search engine facilities, advertising and marketing. The providers of such services may have access to certain limited personal Data as provided by Users of this Website. 5.2 Any Data used by such parties is used only to the extent required by them to perform the services that Resound Male Voices requests. Any use for other purposes is strictly prohibited. Furthermore, any Data that is processed by third parties shall be processed within the terms of this Policy and in accordance with the Data Protection Act 1998.
6. Links to Other Websites
7. Controlling Use of Your Data
7.1 Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include the following: 7.1.1 use of Data for direct marketing purposes; and 7.1.2 sharing Data with third parties.
8. Your Right to Withhold Information
You may access public areas of the Website without providing any Data at all. However, access to the members area is limited to current members of the Resound Male Voices.
9. Accessing your own Data
You have the right to ask for a copy of any of your personal Data held by Resound Male Voices (where such data is held).
Data security is of great importance to Resound Male Voices and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected via this Website.
11. Changes to this Policy
Resound Male Voices reserves the right to change this Policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the Policy on your first use of the Website following the alterations.